Travel is typically an allowable expense under the Uniform Guidance when done for project-specific purposes. However, it is important to review each award's terms and conditions as individual sponsors may be more restrictive.

When travel is allowable on the project, travel must be pre-approved in Concur via a Travel Request per UNT policy.

Sponsored travel must be justified, well documented, in compliance with the sponsor requirements, and incurred within the period of the award. If this travel is either a requirement stated in the call for proposals, or clearly documented in the budget justification, no further documentation is required.

Travel documentation must provide sufficient clarity so that anyone reviewing the transaction can verify that it is allowable, allocable, and reasonable.

  • The travel is necessary to fulfill the research objective of the project and it directly benefits the project being charged.
  • The cost for travel is reasonable and represents prudent use of the sponsor's funds.
  • There is a clearly defined relationship between the traveler and how he/she supports the work of the project that is provided in the travel documentation.